12 Best Practices For Effectively Managing Remote Teams

12 Best Practices For Effectively Managing Remote Teams

Staying available through virtual tools can also help the team to stay connected and at the same time, they can chat and resolve any sorts of upcoming issues. When interacting with your team, take the time to listen to employees’ feelings and concerns. The more connected and seen your employees feel within your organization, the more productive and engaged they are likely to be.

However, many of those concerns turned out to be unfounded, at least several months into the large shift to remote work spurred by COVID-19. Prior to the pandemic, just 1 in 30 companies had at least half of their staff working remotely, according to research from human resources consulting firm Mercer. Of the employers surveyed, 94% said productivity has remained the same or increased since employees began working remotely. This article is for business owners who are looking to successfully manage a remote workforce either temporarily or permanently. To guide teams through these drastic changes, leaders must take the difficult step of acknowledging to themselves and the team that there is no guidebook for what everyone is going through.

Therefore, one of your most important jobs is to provide a solid understanding of what is required of others. This will ensure that each employee is clear about what is expected of them, and how they are connected. Even though it may be exciting in the beginning, remote workers may feel isolated and lonely. If the manager has not devised methods on how to deal with this, it could become debilitating.

These things can bring people together, spark conversation and engagement and help really drive the value of humanity first. At The Remote Company, we believe managing remote teams is less about strict procedures and all about setting up each individual for success. For example, some companies are 100% remote, while others offer a variety of office and remote options. Some managers trust their teams completely, while others use tracking software to ensure people are working.

Invest In The Right Remote Project Management Software

Preserving times in the work schedule for virtual lunches, coffee breaks, or happy hours with team members are crucial to establish during the relaunch. A relaunch ensures that every team member understands and buys into the clear and specific goals that the team has been mobilized to accomplish. It is an opportunity for each member to update the team’s shared purpose by offering input, asking questions, and responding to others based on their experience working together thus far. In the relaunch session, the team can discuss how business goals and strategy may have changed in light of the pandemic. Given the scope and the rate of change, the team needs to make sure everyone is on the same page about the most fundamental questions. A remote team involves individuals who collaborate with the same project to achieve specific objectives within a defined period.

effectively managing a remote team

Her areas of focus at business.com include business loans, accounting, and retirement benefits. Despite these benefits, there are also some potential downsides of telework. Therefore, you’ll have to weigh the pros and cons to ensure remote work is right for your business. Communication should be frequent as well; regularly hold meetings, one-on-one chats and conference calls. The courage to acknowledge vulnerability can strengthen the position of leaders.

Company Values: Initiating And Embracing The Change

Make an effort to highlight the value of employees’ continuing to scale their activities, and ensure that any risks are worthwhile. Managers previously identified employees’ work and contributions within the traditional office space, but they are now required to recognize more with less visibility. Remote workers and managers have limited unintentional interactions and fewer group interactions where colleagues can meet and share stories. Managers may be concerned and even frustrated to lose the constant visibility they once had into their employees, but don’t respond by micromanaging. That will only disengage and fatigue already stressed employees. Don’t fixate on perceived performance problems; you’ll have plenty of time to lean on established performance management systems once the height of the crisis abates.

  • You need to find the correct way of measuring the performance and track the progress of your remote teams.
  • Regularly review the progress as a team and listen to what everyone has to say about it.
  • In case of any big decision or potential change, send an email putting every employee in CC.
  • When organizations first experienced large-scale remote work, few had much experience.
  • Meanwhile, people unconsciously scan faces and body postures to “read” reactions to things we say and do.
  • Its time tracking feature can help to keep your employees on track.

This article presents some keys to effective remote team management. Another important aspect of maintaining a culture of communication is creating an open dialogue between managers and remote workers. These check-ins and touchpoints are critical to keeping remote employee engagement high and helping remote employees stay productive. And when you have to manage your remote team, make sure you know their pulses.

Keep in mind, team updates may vary based on time zones and preferred work hours, so set expectations for team members in regards to communication. With every passing day, IT companies are incorporating remote work across their business structure. Many of these companies have successfully grasped the skill to effectively manage a globally distributed remote team of developers and collaborate with productivity. Companies are also preferring to hire remote employees as this is an excellent way to increase the diversity in workforce. Any workforce with different cultures and backgrounds offers a company the benefits of unique point of view and insights.

Your remote workers, in turn, will be able to share their personal goals and objectives for your brand. There are thousands of managers and team leaders who have suddenly found themselves managing remote teams. As common as remote working is nowadays, team managers still face challenges when managing remote teams. Until a couple of months ago, remote teams was a concept practiced among the most advanced digital & wild SaaS companies. But circumstances, have made adoption of remote work policies and managing remote teams effectively the need of the hour. If you want to manage your remote teams effectively, you must train the emotional intelligence of your team leaders.

While some leaders expect updates from each team member on a daily basis, others may be satisfied with a weekly briefing. By letting your team know what you want from them upfront, you can make sure you’re synchronized. When it comes to managing remote teams, gathering data that helps you comprehensively understand remote workforce productivity levels is essential.

Other Relaunch Tips And Techniques

Use both direct conversations and indirect observations to get visibility into employees’ challenges and concerns. Use every opportunity to make clear to employees that you support and care for them. Make sure that the goals are all realistic that can be achieved and https://globalcloudteam.com/ will ultimately lead to the success of your organization. You need to find the correct way of measuring the performance and track the progress of your remote teams. Managing remote staff is one of the crucial management skills that every team leader should master.

By the end of March 2020, over 100 countries had instituted some form of lockdown, confining millions of people to their homes and forcing many companies to ask their employees to work remotely. Actualize Consulting in Reston, Va., is recognizing its employees with videos that celebrate workers’ contributions, said Kerry Wekelo, the organization’s chief operating officer. The videos, which will appear on the company website, replace the recognition that would have taken place at the company’s annual retreat, which was Managing a Remote Team canceled because of the pandemic. ​Stay-at-home orders prompted by COVID-19 are creating a challenge for managers—including those in HR—at a time when many companies are implementing telework policies for the first time. Nearly three-fourths of employers are finding it difficult to adapt to telework as a way of doing business, according to recent research from the Society for Human Resource Management . Measuring the “output” of remote knowledge workers can get murky, but again, communication tools can help here.

effectively managing a remote team

A great team leader should possess qualities such as empowering team members, creating a friendly environment and showing productivity. Moreover, having emotionally intelligent team leaders foster highly-efficient team cultures. In the past, you may have stopped by employees’ desks at various points throughout the day to gauge their productivity. A lack of visual oversight can cause some managers to overcompensate by micromanaging their workers.

Go Easy On Your Team

When organizations first experienced large-scale remote work, few had much experience. I particularly like as an effective meeting method the one described by Edward de Bono in his book “Six Thinking Hats”. Leading teams from theory to real and sustainable delivery of innovative IT products and services. If you think that all you have to do to hold meetings is to find the space in everyone’s agenda and call it, I invite you to dedicate yourself to something other than coordinating.

If they are getting paid based on working hours then track their attendance by using tracking software. Even if you don’t have an extensive set of technology and collaborative tools available, you can equip employees to function effectively when remote. But don’t just assume that people know how to operate with virtual communications — or are comfortable in that environment. Thanks to some research-based tips with the help of which managers can hire dedicated developers to enhance the productivity of remote employees and, at the same time, manage them effectively. Employees often look to leaders as an example of how to behave in the workplace. If you’re open and honest, for instance, they’re more likely to be open and honest with you.

effectively managing a remote team

Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. Some employees find it hard to create a work-life balance now that they work from home. For some, productivity has dropped simply because they can’t get motivated in the morning. These considerations are important because your workforce’s performance will impact your company’s overall success. The best managers mentor and coach more than “manage.” They also understand the not-so-subtle nuances and differences between the disciplines of leadership and management. And just because we are in the midst of volatility, complexity and ambiguity, that doesn’t mean we halt any and all efforts in developing our teams – and ourselves.

Employee Time Clock

Next, find the right collaboration tools to communicate with each team member. These tools include chat applications, project management tools, video call software, and screen sharing applications. Pick which communication tools work best with your in-house and remote staff. Remote team management can come with a few challenges, as well. Here are 11 best practices which explains you how to manage remote teams effectively in your business.

Besides using online tools, remote teams should make sure to have frequent meetings and check-ins, like daily stand-ups, retrospective meetings, and weekly sprint planning meetings. There is a dramatic shift happening in the workplace that is requiring many leaders and managers to work and manage their people and teams remotely for the first time in their careers. Gathering regular feedback from your employees is vital in monitoring if the remote team management guidelines work correctly.

In an office, you generally expect all employees to show up and leave at a certain time, and work continuously throughout the day to complete their tasks. Whether you’re managing a full-time remote team or a hybrid one, the tips outlined below will help you improve how you interact with and motivate your employees. This is why firms are always behind building a team that is culturally close and has effective communication. An internal network helps reduce communication downtime or lags hence enabling teams to communicate and align better. That said, during unprecedented times, teams may face struggles.

Keys To Effectively Managing Remote Teams

While it’s important to avoid micromanaging your remote employees, you’ll still need to know what they’re up to during work hours. Monitor your remote employees by setting deadlines, asking employees for daily or weekly updates on the progress of a task or project and/or using time tracking tools and apps. These meetings can help employees get to know each other, build connections and feel more inclined to cooperate and communicate with each other on a regular basis. While remote work offers numerous benefits for both you and your employees, it can present a few challenges for team leaders. To help you overcome these obstacles and ensure you and your employees are working effectively from home, here are 11 tips to help you manage remote employees. Managers develop their role over time which is down to understanding the relationship between manager and employee as the key ingredient for success.

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Whatever the reason, a weak link can negatively affect the entire team. Please, share your thoughts and ideas, describe a problem or give us information on how we can help. Some of your team members may not complain about this, but stress will reflect on their work performance. According to the Centers for Disease Control and Prevention , one out of four employees complains that work is the number one stress factor they deal with.

You can hold virtual parties, online hangouts, joint brainstorming video conferencing, and welcome sessions to build positive interpersonal workplace relationships. Your check-ins don’t necessarily have to be daily — schedule check-ins based on what works best for your team, pending projects, and work hours. According to Global Workplace Analytics, the number of people who work from home has grown by more than 173% since 2005. The situation can be really hard on some people.Even though the current situation is somewhat unprecedented and most of the time working from home is seen in a positive light.

Common Challenges Of Remote Work

While you may be clear about employees’ experiences in co-located teams, it’s only the individual employees who would understand their specific situations in their remote settings. Also, it’s the team members who know how best to get a job done. Productivity in any workplace depends on predictability and structures. It’s easy to disconnect when employees work in different locations.

Having transparency and sharing this transparency with all the distributed members is the ultimate foundation of successful remote team management. To address these preliminary hurdles that companies face while managing a remote team, below are a few tips on better management with a remote workforce. The project managers will align each project with their business strategies and goals with the help of smart tools. When managers get full visibility on all aspects of their projects, budget, resources, and traits—they can deliver more successful results in the process.

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